Sent: Mon, November 16, 2009 2:56:50 PM
Subject: RE: 11/15/2009 Meeting
Dear OG,
The meeting was really good last night, albeit; it would have been really good if more of the artists had shown up. Nevertheless we are mowing along nicely. A few big developments occurred last night. Leronda will take on the responsibility of Coordinator as the assistant to OG. I hope this is fine with you OG as we needed to make a move for more organization to fully realize the potential of this event. I will back her up with weekly meetings. As the coordinator she will organize lists of all of the participants in categorical order. Musicians, Actors, Performers, Poets, Craft Artists, Dancers, Fine artists, Designers, Photographers. She will also, organize the line-up for the performances on stage. We need to know from each performer how much time is needed per individual performance. It does not mean you get the time requested but it is important to at least request from us what is required. Please read this letter to the end to gain the rest of the valuable information herein.
Cathie Evans reported that she secured 40 chairs and 20 tables for us to use from Jan Perry's office. She is trying to secure a stage that is 7' wide x 20' long. This will still allow the fire trucks to go thru. If any of you have any concerns regarding the size of this stage please speak up now.
Tabia brought a whole slew of boxes last night but did not know where to store them. Please contact her about the boxes. It seems we need a place to produce the images on the back drops and the boxes. Does anyone have any suggestions???????? Please write back with your information. ALSO, who is going to work on the backdrops and the boxes please contact Leronda asap. I will have to get her exact e-mail. If anyone has that please send to me asap and her phone number too. Thanks
A friend of OG's came last night, Jacques Lamar. He brought with him a terrific concept which is to create a poster with everyone that is participating on it and post it here and in Leimert park and other areas in town where people will see it. (I am working of the poster and need EVERYONE TO SEND A JPG 300 DPI that is under the image size, as soon as possible. I also need a one line blurb with your name and what you want to be touted. THIS INCLUDES CRAFT ARTISTS TOO AND ALL OF YOU PARTICIPATING NEED TO SEND ME A 300 DPI JPG) In addition, he wants to bring in two pretty strong musican groups including an up and coming rapper. The people he would like to attach to the event have JUICE. If they participate it will bring droves of people and really lend to the level of professionalism and talent to this effort. This is always good to do with an event. I did this with the LA ART FEST. Grass Roots and Big Names are just awesome together in an event. Jacques has given me a very cool folky piece of art that I can use for the poster. I am going to start it tonight and send it out to everyone tomorrow, and lets vote on this, if you like the format or not. Finally Jacques really helped to clarify how the Performance talent should be presented. He suggested having clowns in the entrace way and a welcome table set-up, I agree with this. In addition, he suggested that the music be set-up as one stage in the center of the alley. That the DJ would play interspersed with the talent as the evening goes along. This would allow us to have on sound system and would really help create a flow of people into the center of the alley. I am measuring the alley today and will try to figure out how much space everyone will be assigned. He also, gave me a diagram that is color coded and I think that we should take this suggestion. For example Craft people: Red. Performers: Blue etc. I am working on the space diagram.
This is going to be a first class effort with talent that will probably out shine many of the other elements of the artwalk. I am really really proud of this event and will try to help as much as I can. It would be great if we could all stay focused on the prize which is all of your talents being showcased in the best possible light with excellent organization. Delving into politics is something none of us can afford at this late date. Only focus on the actual production items you are creating or the talent you are bringing to the table. Please lets all of us stay focused on the outcome only. That means if you are designer focus on what and how you will designing. If you are talent focus on what time and how much time you have to perform and of course on your performance. If you are a crafts person focus on making crafts and making sure your booth will be beautiful. If you are a dancer please focus on getting your dancers together and presenting to us your ideas on what you want to present. TO THIS END WE NEED ALL OF THE ARTISTS TO SHOW UP NEXT SUNDAY NOVEMBER. 22, 2009 at 5pm at Weeneez. You will be assigned a booth that day or a time slot for your performance.
LOVE AND PEACE
Julie Rico
310-387-3395
